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Build a custom flow for creating and managing organization invitations

Warning

This guide is for users who want to build a custom user interface using the Clerk API. To use a prebuilt UI, use the Account Portal pages or prebuilt components.

Organization members with appropriate permissions can invite new users to their organization and manage those invitations. The invitation recipient can be either an existing user of your application or a new user. If they are a new user, they will need to sign up in order to accept the invitation.

Users with the appropriate permissions can also revoke organization invitations for users that have not yet joined, which will prevent the user from becoming an organization member.

This guide will demonstrate how to use the Clerk API to build a custom flow for inviting users to an organization and managing an organization's pending invitations.

Note

This guide is for creating and managing organization invitations client-side. You can also create an organization invitation using the Backend API. See the organization invitations reference for more information.

Also, see the custom flow for accepting organization invitations.

To invite a user:

  1. Use the useOrganization() hook to get organization, which is the active organization.
  2. Use organization to call the inviteMember() method, with the recipient's email address and desired role passed as arguments.

To revoke an invitation:

  1. Use the useOrganization() hook to get invitations, which is a list of invitations for the active organization.
  2. invitations is an array of OrganizationInvitation objects. Each OrganizationInvitation object has a revoke() method that can be called to revoke the invitation.

The following example includes:

  • An <InviteMember /> component that allows administrators to invite new members to their organization.
  • An <InvitationList /> component that lists all pending invitations and allows administrators to revoke them.

This example is written for Next.js App Router but can be adapted for any React-based framework.

app/components/InvitationList.tsx
'use client'

import { useOrganization } from '@clerk/nextjs'
import { OrganizationCustomRoleKey } from '@clerk/types'
import { ChangeEventHandler, useEffect, useRef, useState } from 'react'

export const OrgMembersParams = {
  memberships: {
    pageSize: 5,
    keepPreviousData: true,
  },
}

export const OrgInvitationsParams = {
  invitations: {
    pageSize: 5,
    keepPreviousData: true,
  },
}

// Form to invite a new member to the organization.
export const InviteMember = () => {
  const { isLoaded, organization, invitations } = useOrganization(OrgInvitationsParams)
  const [emailAddress, setEmailAddress] = useState('')
  const [disabled, setDisabled] = useState(false)

  if (!isLoaded || !organization) {
    return <>Loading</>
  }

  const onSubmit = async (e: React.ChangeEvent<HTMLFormElement>) => {
    e.preventDefault()

    const submittedData = Object.fromEntries(new FormData(e.currentTarget).entries()) as {
      email: string | undefined
      role: OrganizationCustomRoleKey | undefined
    }

    if (!submittedData.email || !submittedData.role) {
      return
    }

    setDisabled(true)
    await organization.inviteMember({
      emailAddress: submittedData.email,
      role: submittedData.role,
    })
    await invitations?.revalidate?.()
    setEmailAddress('')
    setDisabled(false)
  }

  return (
    <form onSubmit={onSubmit}>
      <input
        name="email"
        type="text"
        placeholder="Email address"
        value={emailAddress}
        onChange={(e) => setEmailAddress(e.target.value)}
      />
      <label>Role</label>
      <SelectRole fieldName={'role'} />
      <button type="submit" disabled={disabled}>
        Invite
      </button>
    </form>
  )
}

type SelectRoleProps = {
  fieldName?: string
  isDisabled?: boolean
  onChange?: ChangeEventHandler<HTMLSelectElement>
  defaultRole?: string
}

const SelectRole = (props: SelectRoleProps) => {
  const { fieldName, isDisabled = false, onChange, defaultRole } = props
  const { organization } = useOrganization()
  const [fetchedRoles, setRoles] = useState<OrganizationCustomRoleKey[]>([])
  const isPopulated = useRef(false)

  useEffect(() => {
    if (isPopulated.current) return
    organization
      ?.getRoles({
        pageSize: 20,
        initialPage: 1,
      })
      .then((res) => {
        isPopulated.current = true
        setRoles(res.data.map((roles) => roles.key as OrganizationCustomRoleKey))
      })
  }, [organization?.id])

  if (fetchedRoles.length === 0) return null

  return (
    <select
      name={fieldName}
      disabled={isDisabled}
      aria-disabled={isDisabled}
      onChange={onChange}
      defaultValue={defaultRole}
    >
      {fetchedRoles?.map((roleKey) => (
        <option key={roleKey} value={roleKey}>
          {roleKey}
        </option>
      ))}
    </select>
  )
}

// List of pending invitations to an organization.
export const InvitationList = () => {
  const { isLoaded, invitations, memberships } = useOrganization({
    ...OrgInvitationsParams,
    ...OrgMembersParams,
  })

  if (!isLoaded) {
    return <>Loading</>
  }

  return (
    <>
      <table>
        <thead>
          <tr>
            <th>User</th>
            <th>Invited</th>
            <th>Role</th>
            <th>Actions</th>
          </tr>
        </thead>
        <tbody>
          {invitations?.data?.map((inv) => (
            <tr key={inv.id}>
              <td>{inv.emailAddress}</td>
              <td>{inv.createdAt.toLocaleDateString()}</td>
              <td>{inv.role}</td>
              <td>
                <button
                  onClick={async () => {
                    await inv.revoke()
                    await Promise.all([memberships?.revalidate, invitations?.revalidate])
                  }}
                >
                  Revoke
                </button>
              </td>
            </tr>
          ))}
        </tbody>
      </table>

      <div>
        <button
          disabled={!invitations?.hasPreviousPage || invitations?.isFetching}
          onClick={() => invitations?.fetchPrevious?.()}
        >
          Previous
        </button>

        <button
          disabled={!invitations?.hasNextPage || invitations?.isFetching}
          onClick={() => invitations?.fetchNext?.()}
        >
          Next
        </button>
      </div>
    </>
  )
}

To check if the current user is an organization admin:

  1. Get the active organization's ID from the clerk object.
  2. Call the getOrganizationMemberships() method to get a list of organizations that the user is a member of. This method returns data, which is an array of OrganizationMembership objects.
  3. In the list of organizations that the user is a member of, find the OrganizationMembership object that has an ID that matches the active organization's ID.
  4. Check the role property of the OrganizationMembership object to see if the user is an admin.

To invite a user:

  1. Use the active organization object to call the inviteMember() method, with the recipient's email address and desired role passed as arguments.

To revoke an invitation:

  1. Use the active organization object to call the getInvitations() method to get an array of OrganizationInvitation objects.
  2. Each OrganizationInvitation object has a revoke() method that can be called to revoke the invitation.

The following example includes:

  • A renderInvitations() function that lists all invitations and allows administrators to revoke them.
  • An checkAdminAndRenderInvitations() function that gets the current organization, checks if the current user is an admin, renders invitations, and sets up a form that allows administrators to invite new members to their organization.

Use the tabs to view the code necessary for the index.html and main.js files.

index.html
<!doctype html>
<html lang="en">
  <head>
    <meta charset="UTF-8" />
    <meta name="viewport" content="width=device-width, initial-scale=1.0" />
    <title>Clerk + JavaScript App</title>
  </head>
  <body>
    <div id="app"></div>

    <h2>Invitations List</h2>
    <ul id="invitations_list"></ul>

    <h2>Send a new invitation</h2>
    <form id="new_invitation">
      <div>
        <label>Email address</label>

        <input type="email" id="email_address" name="email_address" />
      </div>
      <button>Invite</button>
    </form>

    <script type="module" src="/src/main.js" async crossorigin="anonymous"></script>
  </body>
</html>
main.js
import { Clerk } from '@clerk/clerk-js'

const pubKey = import.meta.env.VITE_CLERK_PUBLISHABLE_KEY

if (!pubKey) {
  throw new Error('Add your VITE_CLERK_PUBLISHABLE_KEY to .env file')
}

const clerk = new Clerk('YOUR_PUBLISHABLE_KEY')
await clerk.load()

if (clerk.user) {
  // Check for an active organization
  if (clerk.organization) {
    // Render list of organization invitations
    async function renderInvitations(organization, isAdmin) {
      const list = document.getElementById('invitations_list')
      try {
        const { data } = await organization.getInvitations()

        const invitations = data

        if (invitations.length === 0) {
          list.textContent = 'No invitations'
        }

        invitations.map((invitation) => {
          const li = document.createElement('li')
          li.textContent = `${invitation.emailAddress} - ${invitation.role}`

          // Add administrative actions; revoke invitation
          if (isAdmin) {
            const revokeBtn = document.createElement('button')
            revokeBtn.textContent = 'Revoke'
            revokeBtn.addEventListener('click', async function (e) {
              e.preventDefault()
              await invitation.revoke()
            })
            li.appendChild(revokeBtn)
          }
          // Add the entry to the list
          list.appendChild(li)
        })
      } catch (err) {
        console.error(err)
      }
    }

    // Gets the current org, checks if the current user is an admin,
    // renders invitations, and sets up the new invitation form.
    async function checkAdminAndRenderInvitations() {
      // This is the current organization ID.
      const organizationId = clerk.organization.id

      const { data } = await clerk.user.getOrganizationMemberships()
      const organizationMemberships = data

      const currentMembership = organizationMemberships.find(
        (membership) => membership.organization.id === organizationId,
      )
      const currentOrganization = currentMembership.organization

      if (!currentOrganization) return

      const isAdmin = currentMembership.role === 'org:admin'

      renderInvitations(currentOrganization, isAdmin)

      if (isAdmin) {
        const form = document.getElementById('new_invitation')
        form.addEventListener('submit', async function (e) {
          e.preventDefault()

          const inputEl = document.getElementById('email_address')

          if (!inputEl) return

          try {
            await currentOrganization.inviteMember({
              emailAddress: inputEl.value,
              role: 'org:member',
            })
          } catch (err) {
            console.error(err)
          }
        })
      }
    }

    checkAdminAndRenderInvitations()
  } else {
    // If there is no active organization,
    // mount Clerk's <OrganizationSwitcher />
    // to allow the user to set an organization as active
    document.getElementById('app').innerHTML = `
      <h2>Select an organization to set it as active</h2>
      <div id="org-switcher"></div>
    `

    const orgSwitcherDiv = document.getElementById('org-switcher')

    clerk.mountOrganizationSwitcher(orgSwitcherDiv)
  }
} else {
  // If there is no active user, mount Clerk's <SignIn />
  document.getElementById('app').innerHTML = `
    <div id="sign-in"></div>
  `

  const signInDiv = document.getElementById('sign-in')

  clerk.mountSignIn(signInDiv)
}

Next steps

Now that you've created a flow for managing organization invitations, you might want to create a flow for accepting invitations. See the dedicated custom flow guide for more information.

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